System Overview

This application system is specially designed for the Apparel Retailing business. Its main features covering all the specific natures that any apparel retailers need. Furthermore, this system has been used by some well known retailers in Hong Kong and worldwide since 1990, thus we certainly feel that this system will be able to help any retailer who wishes to have full control on their merchandise in order to maximize their profit and minimize their dead stock.   

How would we be able to do that?

The most powerful tool of this system is it highly sophisticated management reports that this package provides. We, as developer of this system understand the significance of each report for top management and that fact is that there is no other software in the market would be able to include these reports as part of the solution for your business.
These analytical figures are not just suitable for top management, but there are various kind of information that suits different level of management requirements, even some reports may ease the workload from the finance department and account department for better control in the business operations.

What makes one think this application is suitable for Retail trade? Most software house in the market claim the same old thing that their system is perfect for the particular business, so why should anyone take our words that this package is suitable for an Apparel Retailer ?

The answer is Simple, the people who designed and developed this application have actually been in the Apparel industries since 1990’s, that is why we understand the trade, speak your language and most of all, understand your frustration for not being able to read accurate and timely information of which these information are so critical for this particular business nature.

Is this system user friendly?

It’s easy to say ‘yes’ but we can actually put it down in writing. The main reason is that this system will eliminate huge number of areas on data input, in other words, apart from the master files that user may have to set up during the initial installation of this application software and some of the seasonal master that they have to maintain at the beginning of each season plus, purchasing information, receiving information and initial distribution, the other areas such as sales, store to store transfer, physical count and stock replenishment can easily be done by using a scanner and/or the auto replenishment function.

Also, markdown on merchandise retail price can also be done by means of a few key stroke and the system can markdown the entire season related group/line for you.

This system can be installed partially with modules that can run independently from each other or it can be installed as a fully integrated system with all modules being inter-related to each other. This package also caters multi-currency and it can easily be installed at any country in the world by simply informing the system what its local currency is. Obviously, with slight modifications to each country’s specific requirement due to the sales tax and/or the specific law in that country.

Functions and Features

Apparel Retail Management System II (ARMSII)

All the data captured from these modules will be stored in a centralized database. This centralized database will enable user to make consolidated management analysis easier and more efficiently.

Detailed master file structure allowing analysis on variety of level (e.g. Season, Brand, Line, Category, Gender, Collection, etc.)

Management can use the all-new data analysis to get hold of the latest market trends and activities and therefore, improving the sales situations while minimizing on-hand stock and other such liabilities.  This would, in turn, assist in freeing up money that might have been held up by having aged stock or even dead stock in the warehouse, which would become losses in return.

Since the functionality of the retail system is extremely similar to the real life environment, users would have great convenience and could operate very smoothly while avoiding unreasonable and unnecessary complications.

System also allows the transfer of information from 3rd party logistics to the retail system.

Other than providing information regarding the most popular and the least sellable products with the sales reports, the system can also provide management with other details such as on-hand stock level, time of sales and sale price, so as to assist in decide whether replenishment would be necessary or if it is necessary to push the non-sellable products out on the for “clearance” to minimize loss.

Detailed sales analysis not only helps the company to understand the market environment, but also gives enough details so as to facilitate a better-calculated purchase plan for future products.

Retailing

Specific features in ARMSII Retailing

1. Master file definition
2. Master file import
3. Purchase order maintenance
4. Goods receiving
5. Inventory control
• Stock transfer
• Stock adjustment
• Physical count
• Cycle count
• Capable of retrieving closing stock from any past day*
  *for as long as the data is kept in the database
6. Stock distribution
• Special request
• Auto replenishment
• Support barcode scanner input
7. Membership management
• Purchase history
• Mailing list label by different criterions for example:-
• By date of birth
• By specific purchase amount within specific period
• Event invitation and etc…
• Member class with specific discount offer
8. Promotion management
   • Flexible price change management
   • Special promotion (e.g. buy X get Y free) and etc…
9. Point of sales
• Multiple discount type
  • Item discount
  • Member discount
  • Invoice discount
  • Special promotion
  • Support multiple payment method
  • Support multiple currency
• Deposit handling
• Credit memo handling
• Sales Return
• Inventory enquiry
• Customer demographic information capture
10. Management analysis
• Sales Analysis Reports
  • Category to category
  • Line to line
  • Best & worst seller

Trading

Specific features in ARMSII Trading                                                 

• Price list import
• Customer price list maintenance
  • Support multiple pricing categories, e.g. Agent, Distribution, HK Retail, PRC Retail, etc.
  • Price can be set using different currency with different pricing category
• Export price list to customer
• Customer order entry
• Issue Proforma Invoice
• Support direct shipment
• Packing list maintenance
• Issue commercial invoice
• Issue credit note and debit note
• Management analysis

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Elastic Fabric Manufactory

This application software is specially designed for the elastic fabric business environment. The major benefit of this system is to control all their production sites in places like China, Far East, …  etc.  where labors costs are more competitive than Hong Kong.  And this application software is developed in IBM i Series Server with DB2 data base and RPG Language.

The modules cover by this software is comprehensive, it even starts from raw material to semi-product/finished goods. As much as we believe, this system is flexible, practical and easy to use once user(s) get a hold of it. This system was designed and developed by a team of specialists whom have been in the trade/manufactory   for many years and they have dealt with some leading  manufacturers and trading firms in Hong Kong

Brief description of each module.

Master File Section  

• Master files are a set of registration files, which serve the following functions:
  - Ensure data integrity within the system.
  - Eliminate unnecessary duplication of data store within the system.
  - Enable validation function during data input.

Sales Section

Quotation  

• It stores all quotation reference includes article(item) number, color, and price.

Program(s)
- Quotation Index              
- Customer Quotation Remark 
- Quotation Reference       
- Quotation Reference Editing           

Lab-Dip

• Because there are some testing requested for lab-dip.  So it will store all this testing information for the customer’s comparison such as light source, color matching method, light box, metamerism , crocking test, washing test, etc.

Program(s)
- Lab-Dip Maintenance              
- Color Sample Maintenance (Sales order)    
- Color Assignment  (Sales order)             
- Date To Customer                 
- Date From Customer               
- Change Lab-Dip Table             
- Lab-Dip Df Dye Stuff Maintenance
- Lab-Dip Df Formula Maintenance  
- Sample Master Table   
- Lab-Dip Color Table Maintenance

Sample Order

• It is similar to Sales Order.  It recorded the article(item), color, unit price and order quantity,  which the customer wants to have.  

 
Sales Order

• Customer order information such as style, article(item), color, port, ship date, and order quantities.
• It allows multiple customer orders at one Sales order.
• One Sales order has multiple Job orders.
• Each job describes one Customer Order with all details.
• The system also allows each job without color at the beginning and it can split in different job orders later when the colors provided.
• It also provides the confirmation and approval for the production to approve each job order can be produced and delivered on time.

Program(s)
- Sales Order Maintenance (Manual)  
- Sales Order Maintenance (Auto)      
- Job Order Confirmation          
- Job Order Approval                            
- Amendment Confirmation          
- Job Number Editor               
- Split Job Order Maintenance  
- Change Job Number  
- Sales Order Text Entry
- Etd Date Maintenance  

Production Section

Bills of Material (BOM) and Material Requirement Planning (MRP)       

• From the BOM module, user may enter information on the raw material consumption to make the merchandise for knit processing.  The system will then base on each job order quantity and work out the corresponding raw material(s) consumption.  Then user may determine from their inventory level as well as their current outstanding order status on those items in order to request further purchase if necessary.
• User also needs to enter information on the composition of a color with each item and its consumption.

 Program(s)
- Cover Yarn Bill Of Material  
- BOM (Crochet)   
- BOM (Knit)                        
- BOM Remark Master                
- Article Bill Of Material Confirm   
- Article Bill Of Material Cancel  

Raw Material Purchase  

- User may place order(s) for raw material such as yarn and/or raw yarn.

Program(s)
- Raw Material Po Open       
- Enter Etd Date & Ship Qty  
- Raw Material Confirmed     
- Raw Material Un-Confirmed
- Confirm Reject To Supplier  
- RMPO Remark Table          
- Reject Reason & Reply   
- RMPO Received   
- RMPO Reject

Knit Plan (Includes Crochet)  

• Each job order needs to assign to a specify knitting machine. 
• Each machine has their own job queue.
• User can combines two or more job orders to one knitting production order.
• Each knitting machine can handle one knitting production order at a time.
• It also records the productivity of each knitting machine.

Program(s)
- Knitting Queue - Assigned Job   
- Job Queue Edit Table            
- Knit Planning               
- Knit Warp Plan Table             
- Machine Meter Maintenance        
- Start/End Machine                
- Change Production For Knit   
- Planning Change Machine   
- Re-Job Queue Table              
- Job Order Confirmation    
- Amendment Confirmation   

Warp Plan  

• When the MRP generates by the system, user needs to prepare the raw yarn in a beam for the knitting machine to use.  Warp yarn plan can helps the user to do this preparation to make sure all the knitting machine has enough raw materials to use.
• It can minimize the progressing time.
• It increases the efficiency of each knitting machine.

Program(s)
- Warp Plan Confirmation  
- Warp Plan Queue          
- Warp Plan Queue Edit          
- Beam Entering           
- Beam Re-Print        
- Non-Queued Beam Entering
- Warp Plan Cancellation   
- Beam Transit Machine Edit
- Warp Plan Beam Edit     
- Beam Transfer               
- Beam Transit Machine  

Cover Yarn

• Just like twist yarn, it joins the raw materials together to make one cover yarn.

Dying Inventory & Formula  
Program(s)
- Dye Stuff Formula Master  
- Dye Stuff Form. Copy/Rename  
- Dye Stuff Formula Remark  
- Dye Stuff Formula Print  
- Issue Dye Stuff Manual      
- Issue Dye Stuff Laboratory
- Dye Stuff Inv. Received  

Dying Plan

• The Dying Production Order will be issued after the item has been knitted. 
• User can combined 2 or more knitting production order to make one dying production order. 
• It also records the productivity of each dying machine.

Program(s)
- Dye Plan Queue           
- Dye Plan Finish Confirm
- Additional Dye Job Entry
- Dye Plan Production Master  
- Dye Plan (Bar Code) Delete
- Dye Plan (Bar Code) Restore  
- Dye Plan (Bar Code) Edit  
 
Inventory Control  

• This module allows user to manipulate their inventory records by performing various types of transaction in order to adjust the inventory should their be any adjustments need to be made. 
• Please be noted that the material inventory for yarn, cover yarn, and raw material definitely be kept down to lot level.

Program(s)
- Cover Yarn Inventory Section        
- Raw Material Inventory Section   
- Greige Article Inventory Section   
- Finish Goods Section  

QC & Shipment Sample  

• All the finished goods need to have a quality checking.
• Sending a sample to the client for the final confirmation.

Program(s)
- Dye Quality Checking     
- Packing Quality Checking  
- Shipment Sample Sending  
-    Shipment Sample Reply  

Shipping Section  

Packing  

• User can defines different packing method for some special customers requested.
• It allows user to make the re-packing after the item arrived in Hong Kong.

Program(s)
- Dye To Packing Receiving   
- Packing Maintenance (Normal)  
- Packing Maintenance (Other)  

Shipping

• Each job order is allowed to delivery by air, sea, land, or courier.
• It allows user delivery directly or indirectly to customer from production site.
• Before delivery to customer, it will have dispatch.  It uses to check the customer credit limited exceed or not.

Program(s)
- Issue Packing List Confirmation.  
 

Invoicing  

• Each invoice allows one or more delivery notes at a time.
• Invoice can be issued by production site.

Program(s)
- Export Memo         
- Transfer Job To Job  
- Invoice Entry   
- Deliver Order Entry

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Overview

This application software is specially designed for the Tannery Dyeing Manufacturing business.  And developed using Microsoft Visual Studio C# with Microsoft SQL Server for optimum speed stability & scalability.  The modules cover by this software is comprehensive, it even starts from raw material to finished goods. As much as we believe, this system is flexible, practical and easy to use once user(s) get a hold of it. This system was designed and developed by a team of specialists whom have been in the trade/manufactory   for many years and they have dealt with some leading  manufacturers and trading firms in Hong Kong. 

Modules cover by the system are :                                        

1. Master File Registration

• Ensure data integrity within the system
• Eliminate unnecessary duplication of data store within the system   
• Enable validation function during data input

2. Dyeing Formula  

• Goods Dyeing Formula

3. Quotation Order

• Order Entry

4. Sales Order

• Order Entry.
• Payment Entry.

5. Materials Purchase Order

• Order Entry.
• Materials Receiving.

6. Production Order

• Issue Production Job Order.
• Allocated Raw Materials.
• Job Step Definition.
• Goods Receiving.

7. Stock Control

• It allows user to manipulate their inventory records by performing various types of transaction (such as issue, receiving, return, adjustment, lost, & defective) in order to adjust the inventory should their be any adjustments need to be made.

8.  Delivery Notes/Invoice

• After the goods are ready, system can generate delivery notes and invoice in order to release Production Order status.

            
This system can EASILY obtain valuable data in order to manipulate your operation in the most efficient manner.

System Requirement:

Server: Windows 2000.
Database: MS SQL Server 2000.
O/S: Windows XP.

Release Date: 2007 Quarter 4

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